How Do You Print Comments in PDF: Full Guide for Adobe & Other Viewers

In today’s workplace, PDF files are more than a popular format for sharing information. They’re also an important tool for teamwork. In fields like scientific research, business, or legal review, people often need to add comments to a PDF. But what if you need to print those comments too? This guide walks you through how to add and print comments in a PDF, plus a few practical tips and tools you can use.

Contents:

1. What Are Comments in a PDF?
2. How to Add Comments to a PDF?
3. How to Print PDF with Comments
4. How to Print Comments on PDF Document on Other Devices
5. Customizing How Comments Display When Printing
6. Common Issues When You Print PDF with Comments and How to Fix Them
7. Conclusion

1. What Are Comments in a PDF?

Comments in a PDF are notes, marks, or highlights added by users to give extra information or feedback. They can appear in many forms, including:

• Text notes: Small pop-up comments or messages in the document.
  
• Highlights: Marked text that draws attention to key points.
  
• Drawing tools: Pens, shapes, or handwriting for sketches and quick notes.
  
• Forms and buttons: Interactive form fields with user input.

Comments are especially useful when several people need to review or edit a document without changing the original file. Knowing how to print a PDF document with these comments intact is the next crucial step.

2. How to Add Comments to a PDF?

Before you learn how to print comments in a PDF, you first need to add them. Most PDF editors make it easy to add comments. Below are some common tools you can use.

2.1 Adobe Acrobat

Adobe Acrobat is the industry leader for PDF editing. Adobe Acrobat gives you a wide range of annotation tools, which makes commenting quick and flexible. With it, you can add comments and also format or customize them. Here’s how to do it:

1. Open the PDF in Adobe Acrobat.
   
2. Click Tools, then choose Comment.
   
3. Pick the tool you need, such as highlight, text note, or drawing.
   
4. Add your comments and save the file.

Once comments are added, you're ready to learn how to print PDF with comments.

Still confused? Watch the video below to solve your problems:

2.2 Foxit Reader

Foxit Reader is a popular alternative to Adobe Acrobat, and it also offers strong annotation features. Here’s how to add comments:

1. Open the PDF in Foxit Reader.
   
2. Click Comment in the top menu.
   
3. Choose the tool you want, such as highlight, note, or pen.
   
4. Click the spot where you want to add your comment.

Foxit Reader is known for its speed, and its annotation tools are more than enough for most everyday tasks.

2.3 Microsoft Word

Microsoft Word isn’t mainly a PDF editor, but starting from Word 2013, it can open and edit PDFs with ease. Here’s how to add comments in Word:

1. Open the PDF in Word. It will convert into an editable file automatically.
   
2. Go to the Review tab and click New Comment.
   
3. Add your notes, then save the document as a PDF again.

If you’re already comfortable with Word, this is a simple way to annotate a PDF.

2.4 Other PDF Editors

Besides the tools above, many other editors support comments and annotations:

• Nitro PDF: Offers tools for highlights, notes, and detailed comments.
  
• PDF-XChange Editor: Another strong option with advanced features like OCR, which makes scanned PDFs searchable.
  
• Sejda PDF Editor: An online tool that lets you add comments without installing any software.

3. How to Print PDF with Comments

After adding comments to a PDF, there’s always one big question: how do you print comments in PDF? Most PDF tools handle this well, but you still need to follow a few specific steps.

3.1 Adobe Acrobat

To print comments in Adobe Acrobat, follow these steps:

1. Open the annotated PDF in Adobe Acrobat.
   
2. Go to File > Print.
   
3. In the print dialog, look for the Comments & Forms option. Choose Document and Markups.
   
4. Make sure comments are enabled, then click Print.

This ensures both the PDF content and all added comments appear in the final printout. This is the standard method for how to print comments from PDF in Adobe.

3.2 Foxit Reader

Foxit Reader also lets you print comments:

1. Open the annotated PDF in Foxit Reader.
   
2. Go to File > Print.
   
3. Under Comments and Forms, choose Document and Markups.
   
4. Click Print to output the file with all comments.

Foxit Reader has a clean interface and gives you clear control over printing comments in PDF.

3.3 Microsoft Word

Since Microsoft Word can convert PDFs, you can also print comments if you saved the PDF as a Word file:

1. Open the annotated document in Word.
   
2. Go to File > Print.
   
3. Pick your printer and make sure Print Markup or Show Comments is enabled.
   
4. Print the document.

If you're wondering “how do I print comments in a PDF” using Word, this method works for basic needs. Keep in mind that after converting a PDF, Word may not support every type of comment—especially handwritten or more advanced annotations.

4. How to Print Comments on PDF Document on Other Devices

The process for how to print a PDF document with comments isn't limited to desktops. Not all users print PDFs from a desktop computer. Many rely on Mac, mobile devices, or online tools, and each platform handles annotations differently. Here’s how to print comments across common devices.

4.1 Mac Preview

For Mac users seeking how to print comments on a PDF, Preview offers a solution. Mac’s built-in Preview app supports basic annotation printing, but comments are often hidden by default. Before printing, go to View > Highlights and Notes to make sure all markups are visible. Then select File > Print, and enable Show Notes if the option appears. Keep in mind that Preview does not support every annotation type—complex callouts or stamps added in Acrobat may not print correctly.

4.2 Mobile Devices (iOS / Android)

If you need to print PDF file with comments from your phone, Adobe Acrobat Reader Mobile allows this. Open the annotated PDF, tap the Share/Print icon, and ensure Comments are enabled before sending to AirPrint or a wireless printer. Some mobile viewers only display highlights on screen without printing them, so advise users to confirm using a test page or export the file to desktop when accuracy is required.

4.3 Online PDF Tools

Web-based editors like Sejda or PDFescape make it easy to add comments without installing software, but printing support varies. Many online platforms flatten annotations automatically during download, which means comments become part of the page and will print, but cannot be edited afterward. For users who need editable comments, recommend downloading the PDF and printing through Acrobat or Foxit instead.

5. Customizing How Comments Display When Printing

After you've figured out “how can I print a PDF document”, you can customize their appearance. Most PDF editors offer options to customize how annotations look before printing.

• In Adobe Acrobat, you can adjust the font size, color, and opacity of text notes or callouts. This helps prevent annotations from blending into the document or becoming too light to read on paper.
  
• You can also choose between pop-up note bubbles or callout boxes that display text directly on the page margins. This is useful when you need comments visible without opening them manually.
  
• Acrobat also allows you to decide whether to include author names and timestamps. This is helpful for team collaboration, legal reviews, or academic feedback.
  
• If you prefer a cleaner layout, these details can be turned off to reduce visual clutter and keep the page simple.

For users who need an overview rather than inline notes, Acrobat offers an option to export a summary report. This prints all comments in a separate list along with page references, which works well for long documents.

6. Common Issues When You Print PDF with Comments and How to Fix Them

Even when you know how to print comments in PDF document, you might sometimes encounter unexpected issues. Here are a few common issues and how to solve them:

Issue 1: Comments don’t appear in the printout

🛠 Fix: When your goal is to print PDF with comments but they don't show, Check that the right print options are enabled. In Acrobat and Foxit, choose Document and Markups or Show Comments. Also confirm that comments display correctly in the PDF before printing.

Issue 2: Comments print on separate pages

🛠 Fix: If you want comments on the same page as the main content, enable the option that prints annotations together with the document. Most PDF editors include this setting.

Issue 3: Comments overlap or are hard to read

🛠 Fix: In Adobe Acrobat and similar tools, adjust the print settings to improve readability. You can tweak font size or change how annotations are displayed.

Recommended Tip:

To keep your printer running smoothly and ensure comments print clearly, we recommend using ProlineOffice compatible toner cartridges. They work with many printer models and deliver sharp, high-quality results.

7. Conclusion

Knowing “how do I print a PDF file” is an important step when you need to archive your work or share a reviewed document in paper form. Whether you’re using Adobe Acrobat, Foxit Reader, or Microsoft Word, each tool gives you simple ways to add and print annotations. If you need more advanced features, editors like Nitro PDF or PDF-XChange Editor also offer powerful options for marking up and printing PDFs. Whether you're learning “how do I print a PDF document” with markups or how to print comments in a PDF on mobile, each tool provides a way.

If you run into issues, most problems have quick fixes. With the right tools and settings, managing and printing your annotated PDFs becomes a smooth and efficient process.